{"id":2694,"date":"2019-10-06T18:55:57","date_gmt":"2019-10-06T18:55:57","guid":{"rendered":"http:\/\/local.ans.org\/ne\/?page_id=2694"},"modified":"2022-03-28T20:19:06","modified_gmt":"2022-03-28T20:19:06","slug":"ans_ne-activity-calendar","status":"publish","type":"page","link":"https:\/\/local.ans.org\/ne\/archives-2\/ans_ne-activity-calendar\/","title":{"rendered":"ANS_NE Activity Calendar"},"content":{"rendered":"<p><strong><a href=\"http:\/\/local.ans.org\/ne\/wp-content\/uploads\/2019\/11\/ANS-Activity-List-updated-11-12-2019.doc\">Download ANS Activity List updated 11-12-2019<\/a><\/strong><\/p>\n<p>November 12, 2019<\/p>\n<p><strong><u>ACTIVITY MANAGEMENT CALENDAR<\/u><\/strong><\/p>\n<p>Fiscal year is September 1 to August 31; Federal &amp; State tax filing due May 15<sup>th<\/sup>.<\/p>\n<p>Program Year is July 1 to June 30 (four meetings per year required)<\/p>\n<p>Incorporated December 11, 1984 at Boston, MA under MGL Chapter 180<\/p>\n<p>Federal ID No. 22-2547166<\/p>\n<p>&nbsp;<\/p>\n<p><strong>July<\/strong><\/p>\n<ul>\n<li>New program year starts (July 1)<\/li>\n<li>New Officers and Directors take office (July 1)<\/li>\n<li>Approve meeting fees and dues ? <strong><em>Executive Committee<\/em><\/strong><\/li>\n<li>Optional-Approve one-year and five-year plans (Optinal) &#8211; <strong><em>Executive Committee<\/em><\/strong><\/li>\n<li>Optional-Send copies of one-year and five-year plans to ANS Headquarters ? <strong><em>Chair<\/em><\/strong><\/li>\n<li>Prepare and Submit Section Annual Financial Statement for Board review ? <strong><em>Outgoing Treasurer<\/em><\/strong><\/li>\n<li>Send list of Officers and Committee Chairs to: ANS Headquarters, Local Sections Committee section liaison, Local Sections Committee chair and Local Sections Committee Secretary ? <strong><em>Chair (August 1)<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>August<\/strong><\/p>\n<ul>\n<li>Updates for new Officers and Committee Chairs<\/li>\n<li>Update the web site<strong><em> &#8211; Webmaster<\/em><\/strong><\/li>\n<li>Update Distibution of ANS-NE emails to new officersd and committee chairs.for web site generated emails<strong><em> ? Secretary\/Webmaster<\/em><\/strong><\/li>\n<li>File Certificate of Change of Directors with secretary of state <strong><em>? Secretary<\/em><\/strong><\/li>\n<li>Request passwords for new officers for Website and Archive administration,<\/li>\n<li>Submit audit results to Executive Committee for approval &#8211; <strong><em>Financial Committee<\/em><\/strong><\/li>\n<li>Prepare Annual Report, including financial report, and send to ANS Headquarters(either provide full report by August 1 or short form on-line report by August 31) ? <strong><em>Outgoing Chair with inputs from Program Chair, Membership Chair and Treasurer<\/em><\/strong><\/li>\n<li>Determine key student university schedule and ANS national schedule to prevent conflicts with section program ? <strong><em>Program Committee<\/em><\/strong><\/li>\n<li>Finalize Program through January 31- <strong><em>Program Committee<\/em><\/strong> Confirm program schedule for upcoming year and reserve meeting room(s) for Sept\/Oct. &#8211; <strong><em>Program Committee<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>September<\/strong><\/p>\n<ul>\n<li>Start fiscal year;\/budget year . We file our taxes on calendar year &#8211; <strong><em>Treasurer<\/em><\/strong><\/li>\n<li>Update bank account signature card to add new chair, treasurer and vice chair (optional) and remove those no longer involved<strong><em> ? Treasurer<\/em><\/strong><\/li>\n<li>Update Fidelity account access for new chair, treasurer and vice chair (optional) and remove those no longer involved<strong><em> ? Treasurer<\/em><\/strong><\/li>\n<li>Update Amazon Smile Program Access to new treasuer &amp; vice chair<strong><em> ? Treasurer<\/em><\/strong><\/li>\n<li>Hold first program meeting &#8211; <strong><em>Program Committee <\/em><\/strong><\/li>\n<li>Section Members to pay dues for new program year &#8211; <strong><em>Treasurer<\/em><\/strong><\/li>\n<li>Begin membership drive &#8211; Membership Committee<\/li>\n<li>Update student section officers and faculty advisors on ANS-NE mailing list- <strong><em>Membership Committee\/ Secretary<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>October<\/strong><\/p>\n<ul>\n<li>Update student section officers and faculty advisors on ANS-NE mailing list- <strong><em>Membership Committee\/ Secretary<\/em><\/strong><\/li>\n<li>Update five-year plan ? Optional, <strong><em>Chair<\/em><\/strong><\/li>\n<li>Appoint section representative to attend the ANS National (Winter Annual) meeting Local Sections Committee meeting ? <strong><em>Chair <\/em><\/strong><\/li>\n<li>File State Annual Report for Non-Profit Corporations with MA Secretary of State (pay $15.00 filing fee by check or $18.50 if filed online) ? <strong><em>Secretary <\/em><\/strong>(November 1)<\/li>\n<\/ul>\n<p><strong>?<\/strong><\/p>\n<p><strong>November<\/strong><\/p>\n<ul>\n<li>Attend ANS Winter Annual Local Sections Committee meeting &#8211; <strong><em>Section Representative<\/em><\/strong><\/li>\n<li>Finalize ANS-NE Program through June 30 ? <strong><em>Program Committee<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>December<\/strong><\/p>\n<p>Happy holidays<\/p>\n<p><strong>?<\/strong><\/p>\n<p><strong>January<\/strong><\/p>\n<ul>\n<li>Appoint Nominating Committee (minimum of two members) ? <strong><em>Chair<\/em><\/strong><\/li>\n<li>Obtain NE regional Directory from ANS Headquarters and assess for new ANS NE members (Bi-annually) ? <strong><em>Membership Chair<\/em><\/strong><\/li>\n<li>Update membership list and send copy to ANS Headquarters (full mailing list with members identified; should not identify officers) (Bi-annually) ? <strong><em>Membership Chair\/Secretary<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>February<\/strong><\/p>\n<ul>\n<li>Ascertain interest \/ make arrangements for spring teacher?s workshop(s) (optional) ? <strong><em>Chair\/ Workshop Sponsor<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>March<\/strong><\/p>\n<ul>\n<li>Submit list of nominees to Secretary &#8211; <strong><em>Nominating Committee<\/em><\/strong> (March 1)<\/li>\n<li>Appoint Election Committee (minimum of two) &#8211; <strong><em>Section Chair<\/em><\/strong><\/li>\n<li>Prepare list of authorized section voters (members that paid dues in full) &#8211; <strong><em>Treasurer<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>April<\/strong><\/p>\n<ul>\n<li>Send election ballot to membership ? <strong><em>Election Committee<\/em><\/strong> (April 1)<\/li>\n<li>Return election ballots to Election Committee &#8211; <strong><em>All voting members <\/em><\/strong>(2 weeks after ballot issuance)<\/li>\n<li>Federal Tax Filing ? File Form 990_N Online (Known as e-postcard) ? <strong><em>Treasurer <\/em><\/strong>(due May 15)<\/li>\n<li>State Tax Filing &#8211; Submit Massachusetts Form PC (Public Charities) Annual Report to MA Attorney General with $35.00 filing fee ? <strong><em>Treasurer <\/em><\/strong>(due May 15)<\/li>\n<li><\/li>\n<\/ul>\n<p><strong>?<\/strong><\/p>\n<p><strong>May<\/strong><\/p>\n<ul>\n<li>Submit Report of election results to Executive Committee &#8211; <strong><em>Election Committee <\/em><\/strong><\/li>\n<li>Prepare initial program schedule for upcoming program year &#8211; <strong><em>Program Committee<\/em><\/strong><\/li>\n<li>Appoint representative to attend ANS Annual Local Section Committee meeting during ANS National meeting ? <strong><em>Chair<\/em><\/strong> (May 31)<\/li>\n<li>Update active paid membership list and send copy to ANS Headquarters (should not identify officers) ? <strong><em>Secretary<\/em><\/strong><\/li>\n<li>Section Annual Meeting ? Announce election results and discuss plan for next year &#8211; <strong><em>Chair<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>June<\/strong><\/p>\n<ul>\n<li>Appoint Audit Committee (minimum of two members) to review Treasurer&#8217;s books &#8211; <strong><em>Chair<\/em><\/strong><\/li>\n<li>Turn over records to incoming Officers &amp; Committee Chairs, and send summary report to Secretary for Section&#8217;s history file &#8211; <strong><em>Outgoing Officers &amp; Committee Chairs<\/em><\/strong><\/li>\n<li>Attend ANS National (Annual) meeting &amp; Local Sections Committee meeting &#8211; Section Representative<\/li>\n<li>As a result of ANS National Annual Meeting, add the following names to the Northeastern Section mailing list: liaison from ANS National to local sections, Local Sections Committee representative to local section ? <strong><em>Membership Chair<\/em><\/strong><\/li>\n<li>Nominate committee members and Chairs ? <strong><em>Chair\/ EC Members<\/em><\/strong><\/li>\n<li>Approve committee members and Chairs ? <strong><em>Executive Committee<\/em><\/strong><\/li>\n<li>Begin plans for next program year &#8211; <strong><em>All standing committees <\/em><\/strong><\/li>\n<li>Draft budget for next program year &#8211; <strong><em>Treasurer\/ Chair Elect<\/em><\/strong><\/li>\n<li>Approve budget &#8211; <strong><em>Executive Committee<\/em><\/strong><\/li>\n<li>Optional &#8211; Prepare one-year and five-year plans &#8211; <strong><em>Executive Committee\/Section Development Committee<\/em><\/strong><\/li>\n<li>Secretaries report to the Commonwealth of Massachusetts: <strong><em>Secretary<\/em><\/strong><\/li>\n<li>Decision to either submit full Annual Report or on-line short form report ? <strong><em>(Executive Committee) (June 15)<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><strong>Other<\/strong><\/p>\n<ul>\n<li>Submit changes to Bylaws and Officers to the Commonwealth after any changes. <strong><em>Secretary<\/em><\/strong><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Download ANS Activity List updated 11-12-2019 November 12, 2019 ACTIVITY MANAGEMENT CALENDAR Fiscal year is September 1 to August 31; Federal &amp; State tax filing due May 15th. Program Year is July 1 to June 30 (four meetings per year required) Incorporated December 11, 1984 at Boston, MA under MGL Chapter 180 Federal ID No. [&hellip;]<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":1729,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_et_pb_use_builder":"off","_et_pb_old_content":"","_et_gb_content_width":"","footnotes":""},"class_list":["post-2694","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/pages\/2694","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/users\/4"}],"replies":[{"embeddable":true,"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/comments?post=2694"}],"version-history":[{"count":13,"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/pages\/2694\/revisions"}],"predecessor-version":[{"id":3380,"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/pages\/2694\/revisions\/3380"}],"up":[{"embeddable":true,"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/pages\/1729"}],"wp:attachment":[{"href":"https:\/\/local.ans.org\/ne\/wp-json\/wp\/v2\/media?parent=2694"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}